Nutrition Negative Balance FAQs

Waukee Community School District uses the notification system School Messenger to send negative balance notifications to parents. The district no longer sends home paper reminders for low and negative balances. Instead, parents receive a phone call to the primary phone number that is listed in PowerSchool and an email. Only one phone number will be called around 12 p.m.

This only affects elementary through grade seven students. The current policies and procedures in place do not allow students grades 8-12 to charge or acquire negative balances; therefore, those students will not receive a notification.

You have the option to send cash or check made payable to Waukee Nutrition Department to the school or pay online using RevTrak. If you have any questions please contact your school secretary, lunch clerk, or the Nutrition Department at 987-2719.


Why, after I deposited money, did I still receive a phone call?

  • Data is pulled from PowerSchool into SchoolMessenger at 6:30 a.m. SchoolMessenger calls are scheduled to begin at 12 p.m. This means if you make a payment after data has been imported, you may still receive a call.

What is the difference between low balance and negative balance notifications?

  • A low balance notification means the student’s account still has funds available, but it will be time to deposit additional funds soon. A negative balance notification, will be issued when funds are no longer available and the account now has a negative balance. Phone calls will not be made to families with low balances.

How can I change my low balance notification level?

  • Parents can set their low balance notifications using SchoolCafe or RevTrak.

My child receives free/reduced meals why did I receive a negative balance notification?

  • A student who receives free/reduced meals may have a negative balance if they choose to purchase an extra milk or a la carte menu options. A la carte menu options are not included in a free/reduced meal. If funds have not been deposited into a student’s account and they purchase an a la carte menu item, this would cause their account to go negative. For a list of a la carte items please visit the district website by clicking Nutrition and then clicking Prices.

Can I block my child from charging a la carte menu items?

  • Parents often want to know how to set limits on what their child can spend. SchoolCafe allows parents to view their child’s nutrition account, monitor/set spending limits, and view account history. Parents will be able to use one sign-in for multiple students. Parents must sign in and create an account in order to set limits for what their student can spend their Nutrition money on. SchoolCafe website to create an account click here.

How can I deposit cash into my child’s account?

  • Parents/Guardians may send cash or check made payable to Waukee Nutrition Department to the student’s school. Electronic payments using credit or debit can be made online by visiting http://waukee.revtrak.net/tek9.asp

My account went negative, was my child still able to eat?

  • Kindergarten – 7th Grade  – Students have use of a meal account. When the balance reaches $0.00 a student may charge no more than $15 to this account. After a student’s account is in arrears by $15 or more and the parent/guardian does not make payment to the nutrition account, they will be notified that the Nutrition Service Department will provide an alternate reimbursable meal for breakfast and lunch. Payment for these meals will be charged to the student’s account.
  • Grades 8-12 – All meal purchases and a la carte items are to be prepaid before meal service begins. Deposits can be made online at https://waukee.revtrak.net/ or money can be brought to cafeteria cashier, point of sale for deposit. Students who do not have sufficient funds shall not be allowed to charge meals or a la carte items until additional money is deposited in the student account.
  • Students who qualify for free meals shall never be denied a reimbursable meal, even if they have accrued a negative balance from previous purchases. Students with outstanding meal charge debt shall be allowed to purchase a meal if the student pays for the meal when it is received.

How do I change the phone number that is being called?

  • Parents will receive a phone call to the primary phone (home) number that is listed in PowerSchool. If this number has changed, please update your records with your building secretary. Please note that this number is used for all SchoolMessenger notifications. Changes to this phone number will also affect how you are contacted regarding messages about inclement weather and school emergencies.

How do I change the email these messages are being sent to?

  • Emails are sent to the primary (first) email address in PowerSchool. If you would like these notifications to go to a different account or your email address has changed, please contact your building secretary. Please note that this email is used for all SchoolMessenger notifications. Changes to this email address will also affect how you are contacted regarding messages about inclement weather and school emergencies.

560 Southeast University Avenue
Waukee, Iowa 50263
Phone 515.987.5161
Fax 515.987.2701